Job Title: Programs and Events Coordinator
Location: Committee for Adelaide Office (currently level 3, 91 King William Street, Adelaide SA 5000)
Position Type: 0.6 FTE (2 year contract)
Company: Committee for Adelaide Incorporated

About the Committee:

The Committee for Adelaide is a dynamic and forward-thinking organisation that brings together businesses, industry bodies, community and government to shape the future of Adelaide, South Australia. We are non-partisan, independent and sector agnostic. Our membership is diverse and influential, making a significant contribution to the economy and society.

The Committee’s work centres around people, business and capital, and how the interconnection of these areas and their relationship to one another largely determine the economic and cultural health of our society. We are focussed on harnessing the strengths, passion and insights of our members and partners to shape the future of Adelaide, South Australia.

The Position:

Reporting to the CEO and working closely with the Member Engagement and Events Manager and Strategy & Projects Manager, this position is a part time role at 0.6 FTE and requires a proactive and energetic professional who is highly skilled at event coordination and delivery, communications and business support.

This is the ideal role for someone who can work autonomously and as part of a high-performing team and can confidently take on a broad range of tasks to support the day-to-day operation and strategic outcomes of the Committee.

Key responsibilities include:

• Supporting the delivery of Committee for Adelaide events and programs including SA Zero, Adelaide Connected, Insights Series and Emerging Leaders Series.
• Assisting with the coordination and ongoing management of event sponsorship.
• Assisting with the collation of expense records for various events.
• Assisting with the coordination of events from invitations, managing RSVPs, preparation of nametags, theming, speaker coordination, event location, menu planning.
• Assisting in the preparation of sponsorship proposal documents for members and stakeholders.
• Assisting with the drafting of speeches and presentation slides as required.
• Supporting the team to plan and deliver Adelaide Connected Podcast series including scheduling recordings, communicating with talent and coordinating podcast promotion campaigns and associated materials.
• Working closely with CEO and team to coordinate client meetings, briefings and roundtables as required including confirming venue, facilitating invitations / RSVPS, arranging catering and other materials (if required) and taking minutes.
• Ensuring client, sponsorship and membership data is kept up to date and relevant.
• Assisting with the preparation and dissemination of regular communications.
• Maintaining various CRM systems and data in relation to members and stakeholders.
• Providing the CEO and wider team with support as required.
• Other administrative duties as required.

Ideal person for the position:

It is essential that you will be able to demonstrate experience working in an Executive Assistant or Business Support role that has incorporated aspects of business and client relationship management and event management including a degree of support that resulted in the growth of an organisation. This person will have superior time management, diary and administration management experience with advanced computer literacy skills including Word, Excel and CRMs.

What we consider essential:

• Experience working in event coordination across a variety of size and focused events.
• A multiskilled professional with a great degree of initiative and drive to succeed.
• Skilled in a wide degree of administrative functions across organisations.
• Advanced computer literacy skills including design and CRM programs (such as Eventbrite, Canva, Survey Monkey, Mail Chimp).
• A superior approach to stakeholder, client and sponsorship relationships understanding that they are the cornerstone to the future growth and success of the organisation.
• Understanding of accounts and expenditure.
• Exceptional diary management skills including organisation of various meetings.
• Ability to work independently and as part of a team, with a strong sense of accountability.
• Ability to work outside of normal business hours.

We will be thinking outside the square with this position and will welcome applications that encompass a varying degree of experience across one or more aspects of the role. Above all we are seeking candidates who are confident, positive and productive team members who demonstrate high levels of professionalism, integrity, kindness and resilience.

The role requires someone who:

• Is Flexible.
• Has a good sense of humour / fun.
• Can roll up their sleeves.
• Has a can do attitude.
• Is a great team player.

What we offer:

• Fun / supportive / dynamic work environment.
• Helping shape the future of Adelaide, SA.
• Flexible work environment.

The Committee for Adelaide is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Note: This job description is intended to convey information essential to understanding the scope of the position and is not an exhaustive list of skills, efforts, duties, responsibilities, or working conditions associated with it.

How to apply:

Please submit an application letter and resume to info@committeeforadelaide.org.au.

Applications close COB 30 November 2024.